PRIVATE FUNCTION ROOMS

The Perfect Venue Pick For Private Functions

Are you looking for the perfect place for a party, a celebration, a private function or event? Got a significant birthday coming up? Want to throw a party to celebrate your retirement? Gathering your nearest and dearest for an engagement party?

The Warren in Bromley is the perfect private function event venue for any and every milestone!

A captivating historic manor house, The Warren is set in acres of picturesque gardens and parkland, with charming rooms and a unique atmosphere, accommodating from 18 to 300 people.

Opt for a formal affair such as a dinner and dance with waiter table service or let loose with cocktails, an open bar, dancing, and a DJ.

At The Warren, we aim to create special events that will be remembered fondly for many years to come!

Our comprehensive FAQs, below, address many topics but if you don’t find the answers you’re looking for please contact us.

What capacity can rooms hold for private functions?

Our private function rooms vary in size and can host from 18 to 300 people, depending on the room and the layout. Check out our room floorplans and individual room pages:

Coney Suite      Hobbit Suite      Wickhams Room      Hayes Room    Conference Room      Committee Room

How far in advance do I need to book the venue for my private function?

We get pretty busy so we recommend you book your private function room as early as possible to avoid disappointment.  However, if you do have short notice, don’t hesitate to contact us, and we will do our best to accommodate you whenever possible.

Do I have to be a member to host a private function at The Warren?

The Warren is a members’ club with a strong connection to the Metropolitan Police Service, but you do not need to be a member to hire our facilities for your event. However, being a member may offer additional access and discounts.

How can I make a booking for a private function at The Warren?

To secure a function room hire for your upcoming private event, simply contact us either via our contact form on our website, or by calling us on 020 8462 1266, and we’ll be happy to help.

How long can we provisionally hold a date?

We can provisionally hold a private function room for you until another enquiry comes in for the same date and room hire. We will then give you priority to decide if you’d like to confirm your booking then.

What deposit is required to confirm the booking?

A non-refundable deposit of 50% of the Hall Hire price is required at the time of booking, and the signed contract returned. This secures your reservation.  he remaining Hall Hire balance is due six months before the date of your booking. The final outstanding balance is due 6 weeks before your event takes place.

What payment options are available?

We accept most major forms of payment, including BACS transfer, card, or cheque.

Is the function room hire fee cheaper if we don’t book weekends?

Generally private function room hire is cheaper if you book on weekdays rather than weekends, but please enquire for the specific date you are considering.

What is your cancellation policy?

We require full payment six weeks before the event date which is non-refundable. However, we would be happy to work with you to find an alternative date to reschedule your function, subject to availability.

How late can our party run until?

Typically, private functions like birthday parties and anniversaries wrap up by 11pm, and The Warren is open until midnight to allow for guest departures.

Are we able to get a late extension for our function?

The Warren does not issue late licences, and these need to be applied for from the local council.  We are happy to discuss details with you, including the procedure and any extra costs. Kindly note that we require a minimum of six weeks’ notice for any license extension request, and approval is not guaranteed.

How long will I have in the venue before my event for decorating it for the function?

The time available for decorating the function room prior to your event may vary based on other scheduled events, however we always make certain that there is plenty of time available for you. Please let us know if you think you will require extra time. 

When do decorations and personalisations need to be out of the venue by?

Generally we request that all items be cleared out of the private function room by 10 am the following day at the latest. However, this may vary depending on other bookings, and our team will discuss any variations to this with you, if necessary. 

Can we decorate the function room and are there any decor restrictions?

Yes, you are welcome to decorate the function room to personalize it for your private event. There are a few décor restrictions to ensure the safety and integrity of the venue, and the comfort and safety of guests, such as:

• Open flames such as candles or fireworks, are not permitted
• Glitter or confetti is not allowed, as it can be difficult to clean up and may pose a slipping hazard.
• Smoke machines are not permitted

Our events team will be happy to give you the full list of restrictions and answer any specific questions you may have.

Is there a cloakroom that guests can use to leave coats and personal items?

Yes, we have a cloakroom where your guests can safely store their coats and personal items, managed by our staff, who will ensure your guests’ items are well-taken care of, allowing them to enjoy the festivities without worrying about their possessions.

Is there a smoking area?

Yes. Although smoking is not permitted inside the function rooms or venue, we have smoking areas outside where smoking is allowed.

Is there on-site parking?

We offer free parking for up to 78 vehicles, including three designated disabled spaces. The venue is also easily accessible by public transport and taxi service from Bromley.

Can we bring my own food?

We do not allow outside food to be brought in for private functions, however our in-house catering team provides a wide range of delicious food options that can be tailored to suit your specific event needs and preferences.

What catering options are available for private functions?

Our skilled, in-house chefs can craft anything from a small buffet for intimate gatherings to a grand banquet for more formal events, canapes, and food stations, including accommodating specific dietary requirements, such as vegan, vegetarian and gluten-free. Check our menu pages for an idea of the selection currently available.

Is there a minimum spend on food & drink for private functions?

No, there is no minimum spend requirement. Our goal is to provide a stress-free experience, without any hidden costs or minimum spending obligations. We offer a variety of all-inclusive packages tailored to accommodate different budgets and preferences.

Do you have a cash bar or an open bar system?

We offer both cash bar and open bar options to suit your private function needs.

What time does the bar stop serving drinks?

For private functions, the bar closes at midnight on Mondays to Saturdays. On Sundays, the bar closes earlier at 10:30 pm. 

Are there dance floors in the function rooms?

Yes, our two primary function rooms, The Coney Suite and the Hobbit Suite, both feature spacious dance floors.

Can The Warren accommodate live bands or a DJ for private functions? 

Absolutely, The Warren is well-equipped to host live music or DJs. We offer several rooms suitable for this, depending on the size of your guest list and the desired musical ambiance.

Do you have your own sound equipment, or will the entertainment need to bring these?

We can provide sound equipment and speakers, however, it is not uncommon for bands and DJs to prefer using their own equipment, which we are happy to accommodate as well.

Can we plug an iPhone into your sound system for the music at our event?

Certainly, you can connect an iPhone or other portable music devices to our sound system.

Why should we choose The Warren for our private function?

There are many reasons to choose The Warren for your private functions, here are just a few:

• Unique Atmosphere: The Warren’s charming ambiance in a Grade II listed manor house, and stunning surroundings make it a dream backdrop for unforgettable memories and beautiful photos.
• Versatile Function Rooms: The Warren offers a variety of function rooms, each with its own unique character, suitable for events of different sizes and styles.
• Tailored Catering: Our in-house culinary team crafts diverse menus to accommodate a wide range of tastes, preferences, and dietary requirements, ensuring a satisfying dining experience for all your guests.
• Exceptional Service: Our dedicated events team works closely with you throughout the planning process to ensure your event runs smoothly and meets your expectations, and on the day or night of your event our hosting staff are friendly and attentive.
• Convenient Location: The Warren is easily accessible from surrounding areas such as Bromley, Beckenham, Orpington, Croydon, Biggin Hill and throughout London and Kent via public transport and has ample on-site parking if you wish to drive, making it a convenient choice for your guests.
• Customizable Packages: We know that each event is unique and offer a variety of packages to fit different budgets and preferences, with the option to create a bespoke package tailored to your specific needs.

By choosing The Warren, Hayes, Bromley for your private functions, you are ensuring a remarkable and memorable experience for you and your guests.